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For many users, email notification of success or failure of a backup helps them keep on top of the status of their backups, particularly with scheduled backups which take place in the background. 

Program Defaults and SMTP Server settings

The default settings are used when creating new backup definitions

  • From Other Tasks select Edit Defaults and Settings... 

Emails can be sent for backup completion notifications, software update notifications and for add-hoc emails of logs and support contact. 

You can choose to manually configure your Email SMTP server, or use your Google or Microsoft account to send Emails using Gmail or Outlook 365

Custom SMTP Server

Senders EmailThe Email address of the sender. This is normally required to be the same domain as your ISP.

Authentication options are set by your email provider/server.

Note: If you do not know your authentication settings, try Auto Detect.
SMTP UsernameThe user name associated with your e-mail account.  This is essentially your email address.
SMTP PasswordThis is the password for your e-mail Server.
SMTP ServerThis is the outgoing / SMTP Server setting or IP address.
Connection Type

Contact your ISP for the correct setting

Note: These settings can be found from your email provider.

This is associated with Connection Type  and is the port number that the SMTP server is listening on.

Note: These settings can be found from your email provider.
Test RecipientsThis option is used to test the configured settings; enter your e-mail address in that field and click Test to send a test message to your email.

Google - Gmail and Microsoft Outlook 365

Macrium Reflect v8.0 includes OAuth 2.0 to authenticate Macrium Reflect to send emails using your Microsoft or Gmail account. It's easy to setup and uses your account sign in, including two factor if enabled, to securely authenticate. 

Note:  OAuth 2.0 authentication tokens are stored locally. We don't see or store any authentication information on our servers. 

Microsoft - Outlook 365

Google - Gmail

The first time you sign in you will be prompted for a one time download and install of the WebView2 distribution installer.

This is a lightweight MS Edge Chromium web browser that provides a controlled experience for the Macrium Reflect implementation of the OAuth 2.0 login. 

Click 'Yes' to install or 'No' to continue with your web browser.
If you click 'No' you will be taken out of Macrium Reflect to continue in your default web browser. 

Once WebView2 installation is complete a web sign in dialog opens. Follow the normal sign in procedure for either Microsoft or Google, completing two factor authorization as necessary.

You'll be prompted to accept permissions to allow Macrium Reflect to send emails on your behalf. 

Note: These are the absolute minimum permissions required to send emails. We don't require or request anything else

For Microsoft Click 'Accept'

For Google click 'Allow'

That's it! You're now setup to use Gmail or Microsoft as the service provider to send your backup completion emails. 

Default Email Success, Warning and Failure

Attach log fileAttach the HTML backup log file.
Attach VSS log fileAttach the VSS log if VSS was involved in the backup.
Include CancellationsEmail Failure setting. Also send an Email for cancelled backups. 
Recipient ListSeparate multiple Email addresses with ';';
Enter your own text in these fields to identify the backup job.

Email notification for existing individual backups

  • Click Definition Files, right-click on the backup definition and select Advanced Options.

  • Click the Email icon.

  • Set your e-mails for success and failure of a backup as described above.

  • Click OK.