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For many users, email notification of success or failure of a backup helps them keep on top of the status of their backups, particularly with scheduled backups which take place in the background. 

Program Defaults and SMTP Server settings

The default settings are used when creating new backup definitions

 

  • From Other Tasks select Edit Defaults. 



  •  Select 'Email' > 'Email Server'.

Email Server options description: 

OptionDescription
Senders Email

Your e-mail address associated with your ISP or Gmail account etc.

Note: If you use e-mail software such as MS Outlook, you can find the settings under Account Settings for e-mail address, user-name and Server. 
Authentication

Authentication options are set by your email provider/server.

Note: If you do not know your authentication settings, try Auto Detect.
SMTP UsernameThe user name associated with your e-mail account.  This is essentially your email address.
SMTP PasswordThis is the password for your e-mail Server.
SMTP ServerThis is the outgoing / SMTP Server setting or IP address.
Connection Type

This is the setting for the way Macrium Reflect will contact the Server.

Note: These settings can be found from your email provider.
SMTP Port

This is associated with Connection Type  and is the port number that the SMTP server is listening on.

Note: These settings can be found from your email provider.
Test RecipientsThis option is used to test the configured settings; enter your e-mail address in that field and click Test to send a test message to your email.

 

The following examples show completed Server settings for a typical ISP.

 

  • Click OK to finish.
Note: If you are using your Gmail account then please see here: Using Gmail SMTP Server for sending backup notification emails

Email success settings define who receives emails regarding the success of a backup and what message they receive.

  •  Select Email Success

  • Select Send Email Notifications on successful backups.

OptionDescription
Attach log fileWill attach the log file from the creation of the backup.
Attach VSS log fileWill attach the VSS log with the events made during the backup.
  • Enter the email addresses of all recipients in Recipient List, separating each email address with a semi-colon. 

  • Enter the subject for the email in Subject.
  • Enter a message to be sent regarding the email in Content, include the PC that generated the success is identified. 

  • Click OK.

Email failure settings define who receives emails regarding the failure of a backup and what message they receive.

  • Select Email Failure.

 

  • Select Send Email Notification on Failed Backups. 

OptionDescription
Attach log fileWill attach the log file from the creation of the backup.
Attach VSS log fileWill attach the VSS log with the events made during the backup.
  • Enter the email addresses of all recipients in  Recipient List , separating each email address with a semi-colon. 

  • Enter the subject for the email in Subject.
  • Enter a message to be sent regarding the email in Content, include the PC that generated the success is identified. 

  • Click OK.


Email notification for existing individual backups

 

  • Click 'Backup Definition Files', right click on the backup definition and select 'Advanced Properties'.

 

 

 

  • Click the Email icon.

 

  • Set your e-mails for success and failure of a backup as described above.
  • Click OK.